UNTIL NEED IS MET.
Special Requirements of Position:
This is a responsible position requiring performance of varied clerical, stenographic, and secretarial skills involving complex work assignments and situations. Work is performed under the direct supervision of a Supervisor.
Kind of Work / Essiential Functions (This is descriptive, not restrictive as to all tasks included in this position):
•Ability to operate and maintain a personal computer and/or typewriter. •Maintain sufficient supply of office materials. •Thorough knowledge of the regulations, procedures and services of the section in order to handle routine matters independently. •Schedules appointments, receives office visitors, handles telephone calls, gives information and relieves superiors of minor administrative details. •Ability to establish and maintain efficient and cordial relations with other Department employees and the general public. •Coordinate office work and interpret instructions from Section Supervisor. •Types forms, letters, Department reports and various other materials frequently requiring independent action and discretion on routine matters. •Copies, sorts, bind, and distribute written materials at the direction of a Section Supervisor. •Maintains office logs and neatly organized files.
Work Environment/Hours Worked:
The Administrative Assistant I is required to work in an office-type setting in a climate controlled environment. Workday consists of a seven hours per day, including a one- hour lunch period and two 15-minute break periods as approved by the Supervisor.
Must be able to communicate both orally and in writing. Must be able to communicate successfully with co-workers and the public.
Telephone, typewriter, personal computer, facsimile machine, calculator, copy machine, and other appropriate office machines.
Sitting is required most of each workday. Standing, walking, reaching, bending, lifting, and moving job-related materials/equipment as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Must be able to operator office equipment.
Must understand and interpret written and verbal instructions from Supervisor. Must be able to work independently with minimal supervision. Must have the ability to learn various computer software programs. Must be able to perform work under time constraints set by Supervisor
Human Relations Involvement:
Must be able to work compatibly in group settings. Must be able to respond positively to supervision and to accept suggestions for improvements.
High school diploma or GED equivalent. Demonstrate ability to type 40 WPM. Considerable knowledge of business English, spelling and clerical office procedures. Knowledge of computer applications including Microsoft Word, access, and excel. Knowledge of appropriate office machine operations, practices, and procedures. Excellent vocabulary, punctuation, spoken and written language skills. Requires self-motivation, confidentiality, and the ability to prioritize. Must be able to pass an intensive police background investigation.
A SIGNATURE IS REQUIRED TO MAKE THE APPLICATION VALID. PLEASE COME TO PERSONNEL, 1801 WILLIAMS BLVD 2ND FLOOR, BUILDING C AFTER SUBMITTING THE APPLICATION: